Tools and Templates
When using any of these templates, please make a copy before making any changes.
It is a project management methodology that has 7 distinct phases to follow on improvement and deployment projects.
It is a template to lay out the business process from the top level to transactional level.
A business requirements template details the business solution for a project including the documentation of customer needs and expectations.
A Capacity Plan Template details how to determine necessary people related resources.
A communication plan is a tool to plan for providing required information to the stakeholder and team members.
Fit-gap analysis method is used to analyze the range of processes, and systems of a business to compare its current state against an ideal or preferred state.
Failure Modes and Effects Analysis (FMEA) is a systematic, proactive method for evaluating a process to identify where and how it might fail and to assess the relative impace of different failures, in order to identify the parts of the process that are most in need of change.
Kaizen events are used to improve processes within an organization quickly, typically these Kaizen events are conducted as quick improvements, led by a facilitator plus the subject matter experts and team members.
A meeting agenda is essentially a meeting plan that outlines what topics will be discussed and in what order, notes on discussed topics and action items that require follow-up work.
Pilot Plan is an experimental or preliminary trial or test of your solution on a limited scale.
The Project Management Body of Knowledge is a set of standard terminology and guidelines (a body of knowledge) for project management. PMBOK standards can be custom tailored to best fit the specific project needs.
Project Closure template is utilized to formally close a project and authorize the handoff from project to operations.
A Process Transition plan is simply a project management methodology that outlines the phases and tasks to be followed during the process changes. Methodology includes: Solution Identification, Migration Planning, Knowledge Transfer, and Go-Live phases.
A Project Charter is a formal document that authorizes the start of a project. It names and appoints a project manager, assigns a summary budget, establishes a project timeline, and documents key assumptions and constraints. The project boundary, its key deliverables- the mission of the project are documented as much as possible.
This is a series of Google slides that PMO Project Managers can use for their tollgates.
The template is to assess the project's potential risks on a project and evaluating the likelihood that those events might happen on the project.
Project Status Update is a regular, formalized report on project progress against the project plan. It is an effective way of communicating the progress with the project members and across the stakeholders.
Tollgate method breaks complex projects into small, manageable checkpoints so that team members and stakeholders understand the goals of the project
A RACI chart is a simple matrix used to assign roles and responsibilities for each task, milestone, or decision on a project. RACI stands for Responsibile, Accountable, Consulted, Informed.
RAIDD is an acronym, which unfolds into Risks, Actions, Issues, Decisions, and Dependencies. RAIDD log is a single tool which helps a project or program manager to track the different activities and requirements on the project.
- Risk: Calling out a project risk
- Action: Something specific needs to be done to resolve the item
- Issue: Clearly defined issue to be addressed by the project team
- Decision: A decision to be made in order to perform the project activities
- Dependency: Similar to decision, there is a dependency in order to perform the project activities
A SIPOC diagram represents a high-level view of a process. It shows the Suppliers, Inputs, Process, Outputs, and Customers and plays an important role in process definition/improvement and should ideally be done first before beginning the detailed process mapping. It may be used to define the scope of the project, and identify the stakeholders of the process.
This Google doc template contains all the necessary elements when creating Standard Operating Procedures.
A swimlane diagram (also sometimes called a cross-functional diagram) documents the steps or activities of a process flow or workflow. A swimlane diagram groups these activities into swimlanes which are horizontal columns that contain all the activities which fit into the category represented by that swimlane. Swimlanes can represent many categories of information which perform the activities (i.e., role or department), and the stage of the process in which the activity takes place.
A vendor scorecard lists criteria for measuring performance and uses a weighted scoring system to evaluate the results. This scorecard is designed to function as a vendor selection template. Once you’ve gathered your data and compiled it into the spreadsheet, you can use the scoring system to compare vendor performance and select vendors accordingly. You can also use this scorecard template to compare current vendors or to evaluate a single supplier.